Check Your Email

Access your email anywhere that has internet access without having to install the Notes client software by using the eSmith Portal.  Alternately, for webmail access, just go to http://mail.rhsmith.umd.edu and if you want to check any of your old archived emails, click here. 

Update Your Profile

Each Notes account has a profile located in the BMGT Address Book. This profile is used by administrative units and academic departments in the School.  Please keep your information up-to-date so that other faculty, staff and students can locate your office, phone number, or email address.  Please visit Updating Your Profile for instructions if you need help.

Forwarding Notes Email

To set a forwarding address, add it to your profile.

Access your Lotus mail with other mail clients

Other clients may be configured to access your Notes email.  This page will help with server settings to POP or IMAP your mail. 

Postini - Spam filter

Postini is a SPAM filtering service that is provided with your Smith Notes account.   If you have a Smith Lotus Notes account, your Postini account has already been set up for you with default settings to begin filtering spam and viruses.  You do not need to do anything to begin using this service.  Once it begins filtering, you will receive a quarantine message weekly.  You can check anytime to see that it hasn't caught any mail that wasn't really SPAM.  Postini is a flexible product that puts the user in control of spam and viruses.

Blackberry

The Blackberry device is used by the Business School to connect to email, calendar, to do lists, and personal address book through Lotus Notes and a BES (Blackberry Enterprise Server)wirelessly.  Phone service is also available with this device through Nextel/Sprint.

Request a Notes Account

Some researchers, contract staff, or visitors who do not go through our Human Resources department will not receive an account automatically.  The sponsoring department will have to fill out an account request form.  Once a New Account Request form is filled out, it will take about 2 - 3 days for an account to be created. 

During the account creation process, we will be verifying your affiliation with the Business School from the information on the form and will contact you using the alternate email address entered in the form.

Lotus Notes Client

All computers in Van Munching Hall (faculty/staff PCs and the computer lab PCs) have Lotus Notes installed.  If you want to install the Lotus Notes client on another PC,  the software can be obtained in the Office of Smith IT, suite 3520 VMH.  You'll need the CD and a copy of some of the files on your K: drive in order to complete the installation, so please download and read through this Notes Installation Document before installing. 

You do not have to use the Lotus Notes Client to access your email and calendar.  You can use the iNotes web interface or configure a third-party email client, like Outlook.  (Note: the Helpdesk is not staffed to provide support for any third-party email client).

Maintaining Your Mail Size

When your mailfile is close to the quota, you must reduce it's size.   Large mailfiles are in danger of becoming corrupt and will slow down your Notes performance. Some ways to reduce your mailfile:

• Delete everything in your Notes Trash folder.
• Delete or archive your Sent folder.
• Delete most or all attachments.
• Contact the Helpdesk and ask them to compact your mailfile after performing any cleanup activity.  The size of your mailfile will not reflect your cleanup efforts until this is done!

Archiving Your Mail

All Faculty and Staff with mail on the Notes server has companion space on the Domino Archive server.  You have access to that file from your Notes client, or from iNotes.  Anywere that you have internet access you can have access to old mail.  It is stored away from your active mailfile to keep performance of the mailserver up and potential for corruption down.  Please see the Archiving FAQs for information about the policy and procedures on Archiving.

Copying Your Mail File

If you ever need to read your email without being connected to the Notes server see how to copy your mail file.  NOTE: You must have a copy of the Notes client installed to read this file later, but you do not need to be connected to a server or have an active Notes account.  This is most helpful to those preparing to leave the Business School, but who want to take their entire mail file with them for future reference.