Creating Spaces 

To create a new place for your group, select the “Create a place” button from the main menu.

Select a name for your website (No spaces or punctuation).  This name will be used to create a custom website.  For example, if you choose “demo” as your name, the website http://quickplace.rhsmith.umd.edu/demo will be created for your group.

The title entered will be displayed on your group site in the left corner. 

Your name and password is your lotus notes internet login information. 

That’s it, click next and you have created your group site!

**** Key Note – When you create a place, it is your place, no one has access to it, including the IT group.  You are the administrator and have full ownership.

Viewing Members 

Select the members tab on the left side of the page to view group members.

Select the “Add/Remove Members” button to make changes.  

Adding/Modifying Group Members 

Members may be added into three different groups that each have different rights:

1. Readers – (Limited access) May only view documents but may not post new documents or discussions to group page.

2. Authors – (Medium access) May read, write, and edit pages / documents. 

3. Mangers – (Full Access) May read, write, edit, delete, customize site, add new members. 

*Directory Notes:

1)  When querying names, use first name rather than last name.

Modifying Folders 

Folders are used in Quickplace to organize your content just like you would use folders on your personal computer to organize your data.  

To modify a folder, select the folder and press the “Folder Options” button. 

 Options include:

1. Folder name

2. Folder posting rights

3. Display preview of item

4. Default button to be displayed

5. Folder Logo

Adding Folders 

To add a new folder, from within any folder, select the “New” button followed by the “Folder” radial button. 

There are five types of folders that can be created:

1. Discussion – Allows for discussion threads.

2. Simple list – Similar to an index in that there are not discussion threads, each item is its own unique item.

3. Headline – Links external websites to folder with hotlinks

4. Slide Show – For presentation purposes.

5. Ordered list – Similar to Simple list except you select an order other than date. 

Once you select the folder type, you will be asked to give it a title, authorization rights, and where you want to folder to be placed relative to other existing folders. 

Customizing Tab 

The customizing tab drives many group personalization feature.  This document will cover the first four items, basics, decorate, forms, and rooms. 

Basics 

Items that may be customized on this page (Customize/basic menu path) include:

1. Place Title

2. Place Logo

3. Order of Folders

4. Folder to hide

5. Notification (Email) preferences such as weekly updates of activity.

6. Where to place incoming emails

Decorate 

Under the decorate tab (Customize/Decorate), you may either choose a theme, or “Tweak your place.”

To use a theme, simply click on a theme and click next. 

To “Tweak your place,” you will be guided through a series of questions where you will customize every font and color on your group page.

Adding Forms 

Posting information to a folder / discussion board is accomplished via forms.  For example, the "New Page" button that allows you to post a message to a discussion is a form. 

If there is a unique format that you would like your group to use for posting information, a custom form can be created to simplify and create a standard that everyone follows.  The path is: “Customize/Forms/New Form/Simple Form.”  Here you may name the form and add components to the form via the “add” button.

Adding Rooms 

Different rooms within a group site can be created to allow a space for subsets of the overall group to commutate on subtopics without overloading/overwhelming the communication in the main group page.  You can give everyone access to the room or select individuals.  Folders within the room are not visible until a member drills down into the room. 

To create a new room, follow the menu “Customize/Room/New Room” and then  add a name for the room and the location relative to other rooms/folders of the main group page.