Audio-Video Services - Special Events

Smith IT Rates and Services for Non-Academic Events

Supported Functions

The typical functions that Smith IT Staff are able to support are lectures, visual presentations, conferences and general meetings. Some important things to be aware of:

• Any group using the Audio Visual equipment in the facility must make prior arrangements with Audio Visual Services for instructions and training on the utilizing of the equipment.
• Any Non-Smith School group planning on using the technology available in the spaces in Van Munching must first have approval by the management of Smith IT.

Requesting Special Support

Any support needed outside of regular business hours, or that create greater demands than usual on our support team during normal business hours will be subject to a fee to be set by Audio Visual Services Management, according to the following chart.  Before requesting support

Please also be aware of the following:

• Before requesting support for an event, please have a room scheduled, and remember to include time for set-up. To schedule a classroom or conference room please contact Smith Operations at 301-405-2189.
• The type of support required will be determined by Smith IT Management.
• On Saturdays or Sundays the minimum charge is a half-day.
• Any time beyond eight hours will be charged at double the hourly rate.

To request AV services, please fill out the Audio Visual Request, and Smith IT will contact you to verify your request.

We currently accept as payment options, FRS accounts and checks.

Please note that the type of support, hours required, and availability will be determined by Smith IT Staff. Support is not guaranteed until you have received a confirmation and have agreed to the cost estimate.

As always, if you have any questions please feel free to contact the Smith IT at the above listed numbers, or by sending an email to the Smith IT Helpdesk at helpme@rhsmith.umd.edu, or by calling x52269.