Access your Smith school Email account anywhere that has internet access without having to install any software by using the MyUM Portal, and look for MySmith tab. Alternately, use the following link for webmail access:
- Faculty/Staff e-mail access: http://mail.rhsmith.umd.edu
- MBA Webmail Access: http://students.rhsmith.umd.edu.
If you want to check any of your old archived emails, click here.

Every email account holder has a BMGT profile document, whether currently enrolled or an alumni - and every employee and student of umd.edu has a campus directory profile.  These profiles should include your most up-to-date contact information. information will be used as a reference, not only for forwarding emails to you, but also to capture other pertinent statistics for the School such as degree program and concentration, current employment information, etc.  (Your Blackboard email is sent to the address set in your UMID profile.) You can choose to make information such as home address or work information "Public" or "Private."
Update your BMGT profile now.  Update your UMID profile now.

Please view the Quota Chart.  Appeals for increase quota may be made by using the request form.  Exceptions will be made on a case by case basis by the IT Director.  On each appeal, you give Smith IT the right to review the content of your accounts with you, based on the University of Maryland Policy on the Acceptable Use of Information Technology, we may provide suggestions for ways to use disk space more efficiently.

Setting up POP or IMAP

If you have an email client you prefer to your RHSmith email account, you can use it with the Domino email servers, as they support several different standards.  You could use Thunderbird, Eudora, Mac OS Mail, Outlook or many others. Generally the other email clients are fairly easy to setup if you consult your email client's help files and follow the instructions there. You can use either IMAP or POP clients with the following settings (and caveats..)

IMAP

If your mail client uses the IMAP protocol, server settings are:

• Incoming Mail Server:
  • Staff/Faculty: facstaff.rhsmith.umd.edu
  • Students: students.rhsmith.umd.edu
• Outgoing Mail Server
  • All: smtp.rhsmith.umd.edu

Your username and password are the same as your iNotes login (used to access your Webmail). Authentication is required for outbound emails (same username/password combination as used for incoming email).

NOTE: With IMAP your email is stored on both the server and in your local (IMAP) client, so if you use an IMAP client remember to monitor your mailbox size to prevent you from reaching your mailbox quota.  What you delete in your IMAP client will be deleted on the server.  You will continue to be able to see all the messages stored on the server when you use iNotes or the Lotus Notes client.  The server side copy of your mailbox will continue to be backed up.   

 

POP

If your mail client uses the POP protocol, server settings are:

• Incoming Mail Server:
  • Staff/Faculty: facstaff.rhsmith.umd.edu
  • Students: students.rhsmith.umd.edu
• Outgoing Mail Server
  • All: smtp.rhsmith.umd.edu

Your username and password are the same as your iNotes login (used to access your Lotus Webmail). Authentication is required for outbound emails (same username/password combination as used for incoming email).

NOTE: With POP clients, you are downloading your email to your local client and therefore your data will not be backed up. You will be responsible for backing up your local data in your email client. Additionally, if you login into iNotes to look at your email, you will only see new messages that you have not yet downloaded to your local client.

 

Instructions

Instructions on how to set up IMAP using Outlook 2007, Thunderbird, and Outlook Express are provided in the below links.  (Right-click on the link and "Save Link As..." to save a copy of the instructions onto your local PC.)

IMAP for Outlook 2007.pdf

Setting up Thunderbird to download email via IMAP.pdf

Setting up Outlook Express using IMAP.pdf

Postini is a SPAM filtering service that is provided with your Smith email account. If you have a Smith Lotus Notes account, your Postini account has already been set up for you with default settings to begin filtering spam and viruses. You do not need to do anything to begin using this service. However, it is a flexible product that puts the user in control of spam and viruses. It is up to you to decide how lenient or aggressive the filters are and/or which addresses to allow through.

Coupled with our quota policies, we also have an archiving policy for Faculty & Staff to help manage users data and provide a consistent and stable email platform.  The archiving policy dictates that for all staff and faculty all email older than 1 year is removed from your current mail file on the primary mail server and placed into an archive mail file located on the Lotus archive server.

FAQ about archiving
http://training.rhsmith.umd.edu 

For information on changing your UM Active Directory account or Smith Lotus Notes account passwords, please visit our Password change page.

If you are a faculty or staff member who needs to change your Smith Novell password, please follow the instructions here.  Please note that if you are a Mac user, you will need to login to a Windows lab machine to change your Novell password using the directions below or you can contact our Helpdesk for further assistance.