Setting up POP or IMAP

If you have an email client you prefer to Lotus Notes, you can use it with the Lotus Domino email servers, as they support several different standards.  You could use Thunderbird, Eudora, Mac OS Mail, Outlook or many others. Generally the other email clients are fairly easy to setup if you consult your email client's help files and follow the instructions there. You can use either IMAP or POP clients with the following settings (and caveats..)

IMAP

If your mail client uses the IMAP protocol, server settings are:

  • Incoming Mail Server:
    • Staff/Faculty: facstaff.rhsmith.umd.edu
    • Students: students.rhsmith.umd.edu
  • Outgoing Mail Server
    • All: smtp.rhsmith.umd.edu
Your username and password are the same as your iNotes login (used to access your Lotus Webmail). Authentication is required for outbound emails (same username/password combination as used for incoming email).

NOTE: With IMAP your email is stored on both the server and in your local (IMAP) client, so if you use an IMAP client remember to monitor your mailbox size to prevent you from reaching your mailbox quota.  What you delete in your IMAP client will be deleted on the server.  You will continue to be able to see all the messages stored on the server when you use iNotes or the Lotus Notes client.  The server side copy of your mailbox will continue to be backed up.   

 

POP

If your mail client uses the POP protocol, server settings are:

  • Incoming Mail Server:
    • Staff/Faculty: facstaff.rhsmith.umd.edu
    • Students: students.rhsmith.umd.edu
  • Outgoing Mail Server
    • All: smtp.rhsmith.umd.edu
Your username and password are the same as your iNotes login (used to access your Lotus Webmail). Authentication is required for outbound emails (same username/password combination as used for incoming email).

NOTE: With POP clients, you are downloading your email to your local client and therefore your data will not be backed up. You will be responsible for backing up your local data in your email client. Additionally, if you login into iNotes to look at your email, you will only see new messages that you have not yet downloaded to your local client.

 

Instructions

Instructions on how to set up IMAP using Outlook 2007, Thunderbird, and Outlook Express are provided in the below links.  (Right-click on the link and "Save Link As..." to save a copy of the instructions onto your local PC.)

IMAP for Outllook 2007.pdf

Setting up Thunderbird to download email via IMAP.pdf

Setting up Outlook Express using IMAP.pdf