The 'How To' guide for updating pages
on the official Smith School Web site.

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Note: If you are unable to understand any part of this document or have questions about other areas of web editing please contact Alissa Arford-Leyl or Anitha Sharma in the Office of Marketing Communications. Thank you!

How do I get access to edit my department's Web site?

Fill out Web Access Request Form: http://www.rhsmith.umd.edu/webmaster/webaccess.html

How do I login?

Open FrontPage 2003 (Start > Programs > FrontPage 2003)

From the 'File' menu choose 'Open Site'.

Enter 'http://www.devsmith.umd.edu/subsitename' where subsitename is the name of your department's site e.g. undergrad, career, etc.

Enter your user name and password. Please enter 'bmgt-labs\username'.

How do I Open/edit pages?

Highlight the .html page you wish to edit and double-click.

What regions of a page can I edit?

All pages on the new Smith School site are attached to Dynamic Web Templates (.dwt files). This allows the site to have a consistent look and feel, and also allows the Office of Marketing Communications to make design changes easily across the site.

How does this affect you?

This means that when you open up an .html file you will see a box with a heading 'content_main'. This box is the content area of the page and you will be able to make changes in here.

You will be unable to make changes to the header, logo, top and side navigation, bread crumbs, and footer areas as these are coded into the template as 'non-editable' regions. If you mouse-over any of them your mouse icon will change to .

If you need navigation changes made to your site, please e-mail Alissa Arford-Leyl.

How do I add text to my page?

How do I format text, headings, sub-heads etc. with style-sheets?

As you browse through the new Smith School Web site you will notice common themes and colors in the way text is formatted in the content pages. This uniform look is easy to achieve with the help of style sheets. Click to enlarge the graphic below to see the various style elements at work...

To set formatting for your text you should highlight the text area to be changed and choose a style definition from the drop-down menu on the upper left of the screen. Click on the graphic below to see the drop-down list.

The following style definitions are available:

.sectionTitle - for Section Titles

.subHead - for the red sub-head

.subHead2 - for the grey bold sub-head

.bold - for purple bolded statements or headings

.boldYellow - for yellow bolded statements or headings

.caption - for graphic captions

Normal text, hyperlinks, and bulleted lists are formatted automatically.

There are several other issues you should be aware of when using style-sheets. These will be covered in detail at the training session(s), which you are strongly urged to attend.

How do I publish my changes to the live school site?

Now that you've made your changes and formatted your text it's time to save your file and see the results in a browser. To save your changes choose 'Save' from the 'File' menu.

Before you publish your changes it is important to test them by viewing your page in a browser. You can do this by choosing the 'Preview in Browser' option from the 'File' menu.

If your page looks good, it's time to publish. To do this choose 'Publish Site' from the 'File' menu.

If you are publishing for the first time or if your memory cache has been cleared, a dialogue box will pop up. Enter the URL (your publish destination) for your website here. (Enter 'http://www.rhsmith.umd.edu/subsitename' where subsitename is the name of your department's site e.g. undergrad, career, etc.)

Note: The steps given below will publish all changed files from the development site to the live site. If you want to limit your publishing to certain files only see the next segment.

FrontPage will open up the remote site and list pages in both sites. The publish button appears on the lower right of the screen. After making sure that the 'Local to Remote' radio button is active, hit the 'Publish Web site' button and you are done!

If you go to the changed page on www.rhsmith.umd.edu you will now see your changes.

I only want to publish one page, how do I do that?

There may be times when you are working on several changes, but would like to publish some of them before others. Using the publish option described above will publish all changed files from the development site to the live site. FrontPage allows you to select the files that you want to publish.

Follow the instructions given in the previous segment to open the remote site by choosing 'Publish Site' from the 'File' menu and entering the URL in the dialogue box. But once FrontPage lists the files in both locations highlight the file you wish to publish from the 'devsmith' list.

Now right-click with your mouse pointer over the highlighted file and a menu will pop up. Choose 'Publish Selected Files', and your file will get published. To select multiple files hold down the 'Shift' key while clicking to highlight.

Related topics will be covered in detail at the training session(s), which you are strongly urged to attend.

Note: If you are unable to understand any part of this document or have questions about other areas of web editing please contact Alissa Arford-Leyl or Anitha Sharma in the Office of Marketing Communications. Thank you!