Planning Your Event
We hope this page will assist members of the Smith community in planning successful
events and programs that are consistent with Smith School policies and procedures.
The information is designed to facilitate the event planning process and to ensure
the safety and well-being of the members of the Smith community. The policies listed
define guidelines necessary to improve organization and planning as well as the
quality of programs and events.
Please be aware of the following milestones which will determine if your event
is a go or no go.
Steps to Scheduling an Event or Program
If your event has been deemed in the past and/or you believe it should be considered
a “Signature Event” by the Dean, you should follow the steps below:
Academic Conferences & Center Events
Non-Academic, Non-Signature & Student Events
Event Type Definitions
For the purpose of room reservations and support, the list below is an effort
to further define the “types of events” that are planned for the Smith School and
what office in the building the requests for rooms/space should be sent to:
Special Events and Programs
Smith Programs & Events: Smith Programs and Events
will reserve rooms for any event with a primarily academic audience such as events
with speakers hosted by departments, chairs, or professors with a larger community
impact in addition to any event with an external speaker and/or external audience
(i.e. alumni, corporate friends, government officials, etc.), Signature Events as
determined by the Dean.
Smith Operations: Smith Operations will be responsible
for reserving rooms for all other requirements such as department meetings and other
activities arising during the school year. They will also be responsible for scheduling
all PhD and MBA student activities not covered under (a) or (b) above. Smith Operations
will also schedule any requests from departments on campus not related to academic
Scheduling Manager: The Scheduling Manager shall be responsible
for reserving rooms for all academic classes and related activities, whether for
credit or not. Examples of non-credit events are MBA Case Competition or Business
Week events. The Scheduling Manager will also schedule any event with a primarily
academic audience such as Open Houses or events with speakers hosted by departments,
chairs, or professors for a class. The Scheduling Manager will also coordinate any
requests from departments on campus for academic classes.