Frequently Requested Forms

Travel & Expense Forms

Students requesting travel reimbursement and approval must complete both the PhD Office and Smith School forms that appear below.

• Guidelines for Reimbursement: Read this document before requesting any travel/non-travel funds from your ceiling account.
• Travel Approval Request Form: Complete this form to request funds for research-related travel and submit it to the PhD Program Office AT LEAST two weeks before the planned dates of travel.
• Non-Travel Approval Request Form: Complete this form to request funds for research-related travel and submit it to the PhD Program Office AT LEAST two weeks before the planned purchase.
• Record of Travel Expenses: Complete this form within 60 days of your purchases (either for Travel or Non-Travel) and submit it to the PhD Program Office.
• Application for Goldhaber Travel Grant: The Goldhaber Award is a matched-funds award offered by the Graduate School. Preference is given to students who have Advanced to Candidacy, and each student is eligible for only ONE Goldhaber Travel Grant during their tenure at the University.

Program Planning/Course Selection

• Program Planning Form: This form should be used to track your progress in the program from the first semester, and must be handed in to the PhD Program Office at the time that you wish to sit for the Comprehensive Exam.
• Request for Time Extension for Degree Completion: This form, from the Graduate School, should be completed by any student in need of a time extension for degree completion. Please note, this form requires supporting documents and must be completed with your Faculty Program Representative. Further instructions are found on the form.
• Petition for Waiver of Regulation: This form, from the Graduate School, is used to request a waiver of standard Graduate School practices (including deadlines). It should be completed with your Faculty Program Representative, then handed in to the PhD Program Office for the approval of the Director. The PhD Program Office will forward this form to the Graduate School.
• Authorization Form for Independent Study (BMGT 828): This form must be completed by any faculty member who consents to supervise a student for an Independent Study course. Once completed, it should be submitted to the PhD Program Office for the approval of the Director.

Candidacy

• Application for Admission to Candidacy: The Application for Admission to Candidacy is a Graduate School form, and should be completed by the student and his/her Faculty Program Representative. Please note, you must also complete your Area's Advancing to Candidacy Worksheet.

Dissertation

• Notice of Dissertation Proposal Defense: Complete this form AT LEAST two weeks in advance of the planned date of your Dissertation Proposal Defense and submit it to the PhD Program Office.
• Template for Email Notification of Proposal Defense: Complete this email template and submit to the PhD Office at least two weeks prior to the planned date of the Dissertation Proposal Defense. All information listed in the template should be accurate and confirmed by the student.
• Nomination of Dissertation Committee: This form, required by the Graduate School, should be completed AT LEAST six weeks before the scheduled date of the Dissertation Defense. Submit it to the PhD Program Office for approval from the Director; the PhD Program Office will forward the completed form to the UMD Office of the Registrar. Once approved, the Office of the Registrar will submit to the PhD Office the student’s “Report of Examining Committee” form, which is required on the day of Final Dissertation Defense.
• Nomination for Membership on the Graduate Faculty: This form must be completed for any Adjunct Member or Special Member of the Dissertation Committee. This form should be completed 3 weeks in advance of the Nomination of Dissertation Committee form. For additional details, speak with the PhD Program Coordinator.
• Notice of Dissertation Defense: Complete this form AT LEAST two weeks in advance of the planned date of your Dissertation Proposal Defense and submit it to the PhD Program Office, only after you have formally nominated your Committee and the Graduate School has approved your Committee.
• Template for Email Notification of Final Dissertation Defense: Complete this email template and submit to the PhD Office at least two weeks prior to the planned date of the Dissertation Proposal Defense. All information listed in the template should be accurate and confirmed by the student.
• Report of Examining Committee: This form is generated by the Office of the Registrar upon approval of the Nomination of Dissertation Committee specific to the student. The form is required to be at the Final Dissertation Defense and must be signed by all members of the committee. Submit original to the PhD Program Office for PhD Director’s signature and submission to the Office of the Registrar.
• Interim Report of Examining Committee: This form is completed by the Chair of the Dissertation Committee and returned to the PhD Program Office. It will be given to the Chair by the PhD Program Office in advance of the Dissertation Defense date.
• Thesis and Dissertation Electronic Publication Form: Once your dissertation is approved and you have made all necessary changes, you are required to complete this form and submit the original to the Office of the Registrar and a copy to the PhD Program Office.

Other

• Institutional Review Board: Visit the Institutional Review Board website if you intend to use human subjects in your research.