Guidelines For Workshop Presentations

Sessions

At WHITE 2011, Paper presentations during the regular sessions will be 30 minutes (4-paper sessions are 2 hours long and 3-paper sessions are 1.5 hours long). Presenters will each have 20 minutes for their presentation, followed by 5 minutes of discussion/comments by the assigned paper discussant, and 5 minutes of Q&A open to all participants.

The last discussant in each session will be the session chair to help keep the session on time. WHITE discussants are encouraged to coordinate with the presenting authors to discuss the paper before the workshop, and may arrange to receive advance copies of the presentation. Both presenters and discussants should email their slides to whitepaper@rhsmith.umd.edu by midnight October 20 to be preloaded. Please also bring a back-up copy on a USB thumb drive. The format of the slides should be PowerPoint 2003/2007/2008/2010 compatible, or PDF.

Short Presentations Guidelines

Each day there is a dedicated short presentation session. Each presenter will get 5 minutes and up to 7 slides (1 title slide and up to 6 content slides). It is important that presenters plan their remarks, as we will adhere strictly to the timing guidelines.

We have created a presentation template which we suggest, but do not require you to adopt. Please name the presentation file WHITE2011-SX-slides_format-to-use.ppt where SX is the number of your paper as found in the workshop program: if your presentation is s05, the file should be white2011-S5-slides.ppt. Short presentation authors should email the file to whitepaper@rhsmith.umd.edu by midnight October 20, 2011, so we can pre-load the slides.

Additionally, we will provide a dedicated space for the authors to post more detailed information from the research, which is located in the main conference venue for the entire two days of the workshop. Please refer to poster presentation guidelines for formatting and size.

Poster Presentation Guidelines

Presenters will be provided with a poster display space measuring 48 x 48 inches, on which they can attach either a poster sheet or individual tiled sheets (thumb tacks will be provided). The suggested poster size is 48 x 36, and can be positioned either horizontally or vertically.

Providing Electronic Copies of Papers for Website

Authors of all papers are welcome to submit updated version of their submissions. The submissions will be included in a downloadable zip archive, which will be shared with the conference participants only. All papers should be emailed to whitepaper@rhsmith.umd.edu in pdf form.

The name of the attachment should be white2011-xz-paper.pdf (all lowercase) where xz is the order number listed on the program page (like 1.1, s.1). Thus the pdf file for the Session 2.3 should be named WHITE2011-23_paper.pdf, and short presentation s.4 should be named WHITE2011-s4_paper.pdf. These pdf files should be received no later than midnight of October 17. If you send updated versions of a file, do not change the file name. More recent versions (as determined by the date of the email) will replace earlier versions. In addition, updated versions should also be sent to your respective discussant.

If you have additional questions, please send an email to whitepaper@rhsmith.umd.edu or contact the workshop organizers.